Specific Privacy Statement

1.Objective

The objective of this questionnaire is to receive the views of young European people regarding experiences and perceptions on mobility and to compare the analyzed countries in the EU to identify general patterns and regional clusters of young people mobility and non-mobility. The overall ambition of MOVE is to provide a contribution towards an improvement of the conditions of the mobility of young people in Europe and a reduction of the negative impacts of mobility.

Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data is applicable.

Members of the Consortium are:

Participant N° Participant organisation name Country
1 UL Université du Luxembourg Luxembourg
2 UH Universität Hildesheim Germany
3 DJI Deutsches Jugendinstitut e.V. Germany
4 ASE Bucuresti Academia De Studii Economice Din Bucuresti Romania
5 MISKOLCI EGYETEM Miskolci Egyetem Hungary
6 HiSF Høgskulen i Sogn og Fjordane Norway
7 ICN Ilustre Colegio Nacional de Doctores y Licenciados en Ciencias Políticas y Sociología Spain
8 Eurice European Research and Project Office GmbH Germany
9 ERYICA European Youth Information and Counselling Agency Luxembourg

The member responsible for carrying out this WP4: survey is Ilustre Colegio Nacional de Doctores y Licenciados en Ciencias Políticas y Sociología.

The research from the MOVE project has received funding from Horizon 2020 under Grant Agreement number: 649263.

2.What personal information do we collect and through which technical means?

Identification Data

The data collected and further processed is data necessary for the participation in the questionnaire, including the views of participants on the topics concerned. The data will only be used for quantitative analysis; no profiles of single data sets will be reconstructed. All users, who will use the data afterwards, have to agree upon this rule. The policy on ethics and research of the consortium and the applicable European and national laws and regulations will be fully observed.

The research team follows a specific protocol for the confidential and anonymous treatment of all data collected. All personal information requested, after completing the verification process of fieldwork, will be removed; making it impossible to know the individual responses of the participants to make sure that the data can only be treated in an aggregated way. Raw data will be only accessible by ICN personnel working on the project through Id and password, and processed data will not include any reference to personal data following Directive 95/46/EC and other relevant EU legal instruments, in order to irreversibly prevent identification. Only when the participant has marked the option in which he/she states his/her interest in receiving the summary report will his/her personal data (e-mail) be kept. In this case the personal data will be kept in a separate file and will remain no longer linkable to the results. ICN will follow EU’s Article 29 Data Protection Working Party (0829/14/EN, Opinion 05/2014 on Anonymization Techniques, adopted 10 April 2014) to provide an effective anonymization solution, which prevent all parties from singling out an individual in a dataset, from linking two records within a dataset or between two separate datasets and from inferring any information.

MOVE has voluntarily opted to be part of the Open Research Data Pilot (ORD Pilot) of Horizon2020, designed to improve and maximise access to and the reuse of research data generated by projects. The legal requirements for participating projects are set out in the optional article 29.3 of the Model Grant Agreement. The Pilot on Open Research Data will be monitored throughout Horizon 2020 with a view to further developing Commission policy on open research. Participating in the Open Research Data Pilot does not mean opening up all research data and does not change the obligation to protect results in Article 27, the confidentiality obligations in Article 36, the security obligations in Article 37 or the obligations to protect personal data in Article 39, all of which still apply. During the lifetime of a project, a partial (e.g. for selected datasets) or even complete (i.e. for all datasets) opt out remains possible for any of the reasons above via the Data Management Plan (DMP).

3.Who has access to your information and to whom is it disclosed?

The access to personal data as well as all information collected in the context of this questionnaire is only granted through User Id/Password to a defined population of users at ICN. These users are members of the Entity organising the questionnaire, and ICN’s subcontractor, acting as processor, GFK.

The data will only be used for quantitative analysis; no profiles of single data sets will be reconstructed. All users, who will use the data afterwards, have to agree upon this rule. The data of the survey will be accessible to all members of the consortium. The Scientific Use File (SUF) can also be used by other researchers after the end of the project agreeing upon the fact that no single data sets will be reconstructed. ICN will follow EU’s Article 29 Data Protection Working Party (0829/14/EN, Opinion 05/2014 on Anonymization Techniques, adopted 10 April 2014) to provide an effective anonymization solution which prevent all parties from singling out an individual in a dataset, from linking two records within a dataset (or between two separate datasets) and from inferring any information.

No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned. No personal data will be shared with third parties for direct marketing.

4.How do we protect and safeguard your information?

Your replies, together with your chosen language used for drafting the reply, are recorded in a secured and protected database. The database is not accessible from outside ICN or the subcontractor GFK. Inside those the database can be accessed using a User Id/Password.

Access to the application is via a non-encrypted connection using the normal http protocol. The collected personal data and all information related to the above mentioned questionnaire is stored on a computer of the external contractor, acting as processor, who has to guarantee the data protection and confidentiality required by the Regulation (EC) 45/2001. ICN will keep data in a secure protected server. The Scientific Use File will be stored for at least 10 years following European Commission requirements for Horizon2020 projects.

5.How can you verify, modify or delete your information?

In case you want to verify which personal data, if any, is stored on your behalf by the responsible Controller, have it modified respectively corrected, or deleted, please contact the Controller by using the Contact Information at the end of this statement and by explicitly specifying your request.

6.How long do we keep your data for?

Your data will remain in the database until the results have been completely analysed and exploited. All personal information requested, after completing the verification process of fieldwork, will be removed; making it impossible to know the individual responses of the participants to make sure that the data can only be treated in an aggregated way. The Scientific Use file will be stored for at least 10 years following European Commission requirements for Horizon 2020 projects.

E-mails of respondents who have stated their interest in receiving the summary report or participate in the incentives draw will be kept in a separate file that can be verified, modified or deleted at request according to Data Protection Laws, and which will remain no longer linkable to the results. These will only be used for this purpose and will not be transmitted to parties, which are outside the recipients and the legal framework mentioned. No personal data will be shared with third parties for direct marketing.

7.Contact Information

In case you wish to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected, or deleted, or if you have questions regarding the questionnaire, or concerning any information processed in the context of the questionnaire, or on your rights, feel free to contact the support team, using the following contact information: move@remove-this.colpolsoc.org

Should you have a problem completing this questionnaire or if you require detailed assistance or more information, please contact move@remove-this.colpolsoc.org

8.What will happen to the results of the research?

The data sets obtained from the survey will be processed and shared during the life of the project only with the members of the research consortium. The data sets will not contain personal information. After the project, the scientific use file will be available on GESIS data repository and linked on the project web site and ICN web site. In general, in order to allow the availability of information and open access to the micro data, we will use and observe Article 29.3 of the Model Grant Agreement (article applied to all projects participating in the Pilot on Open Research Data in Horizon 2020) as a guideline.

MOVE has voluntarily opted to be part of the Open Research Data Pilot (ORD Pilot) of Horizon2020, designed to improve and maximise access to and the reuse of research data generated by projects. The legal requirements for participating projects are set out in the optional article 29.3 of the Model Grant Agreement. The Pilot on Open Research Data will be monitored throughout Horizon 2020 with a view to further developing Commission policy on open research. Participation in the Open Research Data Pilot does not mean opening up all research data and does not change the obligation to protect results in Article 27, the confidentiality obligations in Article 36, the security obligations in Article 37 or the obligations to protect personal data in Article 39, all of which still apply. During the lifetime of a project, a partial (e.g. for selected datasets) or even complete (i.e. for all datasets) opt out remains possible for any of the reasons above via the Data Management Plan (DMP).

All MOVE partners are aware of the fact that in Horizon 2020 open access (free of charge online access) is mandatory. They have been informed of the EU’s open access policy. As a consequence of this, each partner will ensure open access to all peer-reviewed scientific publications relating to its results. Additionally, a summary report will be published on the project website and provided to those participants that state their interest in the results on the last page of the survey at the end of the research.